What is a Delivery Challan?

A delivery challan is a document that is supposed to be with person who is in charge of transporting goods during transportation. It serves as proof of delivery and includes details such as the description, quantity, and value of the goods. Delivery challans are typically used in situations where goods are transported for reasons other than direct sale. For example, they are often used for:

• Job work (sending goods to another location for processing or repair)
• Branch transfers (moving goods between branches of the same company)
• Return of goods (sending goods back to the seller)

Importance of E-Way Bill for a Delivery Challan

The E-Way Bill system was introduced by the GST rule to streamline the movement of goods and prevent tax evasion. When goods are moved using a delivery challan, generating an E-Way Bill is mandatory to:

• Ensure proper documentation and tracking of the goods.
• Avoid penalties for non-compliance with GST regulations.
• Facilitate seamless movement across state borders.

Here’s a Step-by-Step Guide to Generate an E-Way Bill for a Delivery Challan

Login to the E-Way Bill Portal

• Visit the E-Way Bill Portal
• Enter your credentials (username and password) to log in.

Select the ‘Generate New’ Option

• Once you’re logged in, look for the ‘Generate New’ option on the main menu and click on it.

Choose the ‘Transaction Type’

• Select ‘Outward’ if you are the supplier of the goods
• Select ‘Inward’ if you are the recipient.

Fill in the Required Details

• Enter the GSTIN (Goods and Services Tax Identification Number) of both the supplier and the recipient
• Choose the Document Type as ‘Delivery Challan’
• Provide the Document Number and Date as per the delivery challan.

Enter the Goods Details Product Name and Description

• HSN Code (Harmonized System of Nomenclature)
• Quantity and Value of goods
• Tax Rates (if applicable)
• Add details of the transporter (name, ID, and vehicle number).

Fill in the Delivery Challan Details >> Enter the Delivery Challan Number and Date >> Specify the Reason for Transportation, such as:

• Job work
• Repair and return
• Transfer between branches

Generate the E-Way Bill: Once all the information is filled in correctly, click on the ‘Submit’ button.

• The system will generate a unique E-Way Bill number (EBN).
• Print or download the E-Way Bill and attach it to the delivery challan for transport.
• Delivery Challan Format for E-Way Bill

Your Delivery Challan Format Should Include:

• Challan Number and Date: A unique serial number and date.
• Consignor and Consignee Details: Name, address, and GSTIN (if applicable).
• Description of Goods: Include product name, HSN code, quantity, and value.
• Reason for Transportation: Clearly mention the purpose, if it is for job, repair or return.
• Place of Dispatch and Delivery: Address of the source and destination.
• Authorized Signatures: Signatures of both consignor and consignee.

Additional suggestion for Smooth E-Way Bill Generation

• Generate the E-Way Bill on Time: Make sure to generate the E-Way Bill within 72 hours of dispatching the goods or before the movement starts, whichever is earlier.
• Carry a Copy of the E-Way Bill: Always carry a physical or digital copy of the E-Way Bill during the transportation of goods. It helps in case of verification by authorities.
• Update Information When Necessary: If there are changes in transportation details or goods, update the E-Way Bill promptly to avoid penalties.
• Use the Right Method: E-Way Bills can be generated via the GST portal or through authorized GST Suvidha Provider (GSP) apps. Choose the method that is most convenient for you.

Conclusion

Generating an E-Way Bill for a delivery challan may seem hard and lengthy at first, but by following the steps outlined above and obeying to the correct delivery challan format for E-Way Bill purposes, you can ensure compliance with GST regulations and avoid any penalties.

Always keep the necessary details handy, stay updated with any changes in GST rules, and maintain proper documentation for all your transactions. By doing so, you will not only avoid legal troubles but also build trust and credibility with your business partners.

By following these steps, you can easily manage your business’s logistics while complying with tax regulations. Remember, timely and accurate documentation is key to smooth operations and long-term success!

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What is an E Way Bill?

An E Way Bill is an electronic document that must be generated on the GST portal when moving goods. It includes details such as the goods being transported, the sender, the receiver, and the transporter.

The main purpose of the E Way Bill is to ensure that goods are moved in line with GST laws, preventing tax avoidance and promoting accountability.

E Way Bill Applicability

General Applicability

An E Way Bill is required for moving goods if the value of the consignment exceeds Rs. 50,000. This rule applies to both interstate (between states) and intrastate (within the same state) transportation.

All registered businesses under GST must generate an E Way Bill before starting the transportation of goods. There are some exceptions based on the type of goods and specific situations, which can be checked on the GST portal.

Specifics for West Bengal E Way Bill Applicability

In West Bengal, the rules for the E Way Bill generally follow national guidelines but with some state-specific limits. For intrastate transportation, West Bengal had initially set a higher limit but has revised it recently.

Now, the intrastate E Way Bill limit in West Bengal is Rs. 50,000, similar to the national standard. This change was made to improve compliance and reduce tax evasion within the state.

Interstate E Way Bill Limit in West Bengal

Standard Interstate Limit

For moving goods across state borders, the interstate e way bill limit in West Bengal is Rs. 50,000. This means any consignment worth more than this amount must have an E Way Bill.

This limit ensures that high-value goods transported between states are tracked, promoting transparency and compliance with GST rules.

Compliance and Penalties

Following the interstate e way bill limit in West Bengal is essential to avoid penalties. Non-compliance can lead to fines and the detention of goods by authorities.

Therefore, businesses must ensure all consignments above this value are accompanied by a valid E Way Bill. Regular audits and checks can help businesses stay updated with the latest rules and avoid any legal issues.

Intrastate E Way Bill Limit in West Bengal

Initial Limit

Initially, West Bengal had a higher limit for the intrastate E Way Bill. The state allowed goods up to Rs. 1 lakh to be transported without needing an E Way Bill.

This higher limit was meant to ease the burden on small businesses and facilitate smoother trade within the state.

Revised Limit

To align with national standards and improve tax compliance, West Bengal has reduced its intrastate E Way Bill limit to Rs. 50,000. This change means that any movement of goods within the state valued above Rs. 50,000 must now have an E Way Bill.

This revision helps in better tracking of goods and ensures that all high-value transactions are recorded under the GST system.

E Way Bill Distance Limit in West Bengal

Validity Based on Distance

The validity of an E Way Bill depends on the distance the goods need to travel. In West Bengal, as per national guidelines, the E Way Bill is valid for one day for every 100 kilometers or part thereof.

For example, if the distance to be covered is 200 kilometers, the E Way Bill will be valid for two days. This validity period ensures that the transportation of goods is completed within a reasonable timeframe, reducing the chances of delays and ensuring timely delivery.

Importance of Distance Limits

Understanding the e way bill distance limit in West Bengal is important for businesses to plan their logistics effectively. It ensures that goods are moved efficiently within the specified time frame.

Transporters must adhere to these distance limits to avoid any legal issues. The validity period helps in managing the supply chain better, ensuring that goods reach their destination without unnecessary delays.

How to Generate an E Way Bill?

Generating an E Way Bill is straightforward. Here are the steps involved:

1. Login to the GST Portal: Access the E Way Bill portal using your GSTIN and password.
2. Navigate to the E Way Bill Generation Page: Select the ‘Generate New’ option from the menu.
3. Enter Details: Provide necessary details like the GSTIN of the supplier and recipient, place of dispatch and delivery, invoice number, and date.
4. Add Transport Details: Enter the mode of transport and vehicle number or transporter ID.
5. Generate E Way Bill: Once all details are provided, click on ‘Submit’ to generate the E Way Bill. The system will provide a unique E Way Bill Number (EBN) which must be carried along with the goods during transit.

Challenges in Generating E Way Bills

1. Data Accuracy: Ensuring that all details entered are accurate is crucial. Incorrect data can lead to delays and penalties.
2. Connectivity Issues: In remote areas, internet connectivity can be a challenge. Businesses must have backup options like mobile hotspots.
3. Understanding Compliance: Staying updated with the latest regulations is essential for compliance. Regular training and updates can help in this regard.

Benefits of the E Way Bill System

The E Way Bill system offers several benefits for businesses and the economy:

1. Enhanced Transparency: The system promotes transparency by tracking the movement of goods.
2. Reduced Tax Evasion: By ensuring that all high-value transactions are recorded, the system helps in reducing tax evasion.
3. Streamlined Logistics: The E Way Bill system ensures smooth and efficient transportation of goods, reducing delays and bottlenecks.
4. Improved Compliance: Businesses can avoid legal issues and penalties by adhering to the E Way Bill regulations.

Important E Way Bill Tips for Businesses

1. Regular Audits: Conduct regular audits to ensure compliance with E Way Bill regulations.
2. Training: Invest in training for your staff to stay updated with the latest regulations.
3. Use Technology: Utilize technology to streamline the process of generating and managing E Way Bills.
4. Stay Informed: Keep abreast of any changes in the regulations to avoid any compliance issues.

Conclusion

Understanding the E Way Bill limit in West Bengal is crucial for businesses involved in the transportation of goods. Whether it’s the interstate e way bill limit or the e way bill distance limit, compliance with these regulations ensures smooth operations and avoids legal complications. The E Way Bill system, while sometimes challenging to navigate, offers significant benefits, including enhanced transparency, reduced tax evasion, and streamlined logistics. By staying informed and compliant with the E Way Bill regulations in West Bengal, businesses can ensure smooth and efficient transportation of goods, contributing to their overall success and growth.

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It is to be generated when the value of goods being transported is more than Rs. 50,000. However, the new regime also entails a list of exemptions for the goods and for the type of conveyance that do not require an E-Way Bill. It is a list comprising 153 items and the types of conveyance. In this article, we will get to know about these items and transportation types.

Goods Exempted from E-Way Bill

Following are the goods that are included in rule 138(14) of the GST Laws stating that they do not require an E-Way Bill print for the movement.

• Live Animals (like, horses, mules, hinnies, swine, sheep, goats, bovine animals, live poultry, and other birds, insects, and mammals.)
  
• Meat and Edible Offal (animals such as swine, sheep, goat horses, mules, hinnies, bovine animals, and poultry. Fresh, chilled, and frozen. [ other than frozen and stored in individual containers])
  
• Fish. fresh and chilled, fish seeds, prawns, shrimp.
• Aquatic Invertebrates. (like molluscs, crustaceans, with or without shells, fresh or live. And other aquatic invertebrates.)
  
• Milk and products. ( fresh, pasteurised, separated, cream, not concentrated, curd, lassi, buttermilk, paneer, chenna [ except, Ultra High temperature (UHT) milk, and except for being packed in individual containers registered with a brand name])
  
• Birds’ Eggs.
• Natural honey (except for being packed in individual containers registered with a brand name)
• Human hair, and waste of human hair.
• Bones and horn cores (unworked) powder and waste of these products. 
• Hoof meal, horn meal, hooves, claws, nails and beaks antlers, etc. 
• Semen and frozen semen.
• Trees and plants and their parts, bulbs, roots, cut flowers, and ornamental foliage. 
  
• Vegetables. (Onions, shallots, garlic, leeks Cabbages, cauliflowers, kohlrabi, kale Lettuce chicory Carrots, turnips, salad beetroot, salsify, celeriac, radishes and similar edible roots, Cucumbers and gherkins, fresh, chilled or dried.)
• Coconuts. Fresh or dried, peeled or unpeeled. 
  
• Nuts, like, Hazelnuts,  Almonds or walnuts, filberts, Pistachios, Macadamia nuts, Chestnuts, Kola nuts, Brazil nuts, Areca nuts.
• Fruits. (Dates, figs, pineapples, avocados, guavas, mangoes, and mangosteens,  oranges, mandarins (including tangerines and satsumas); clementines, wilkings, and similar citrus hybrids, grapefruit, including pomelos, lemons, limes, grapes, melons, papaya, apples, pears, quinces, apricots, cherries, peaches (including nectarines), plums and sloes, strawberries, raspberries, blackberries, mulberries and loganberries, black, white or red currants and gooseberries, cranberries, bilberries and other fruits of the genus vaccinium, kiwi fruit, durians, persimmons, pomegranates, tamarind, sapota (chico), custard-apple (ata), bore, litchis, peel of citrus fruit or melons)
• Coffee beans, not roasted.
• Unprocessed, green leaves of tea.
• Cereals. Wheat, meslin, rye, barley, oats, maize, rice, grain sorghum, buckwheat, millet and canary seeds, jawar, bajra, ragi. (except for being packed in individual containers registered with a brand name)
•  Seeds. Soya beans, ground nuts, linseed, rape or colza seeds, palm nuts, melon seeds, poppy seeds, jams, and mango kernels, and niger seeds. Oil seeds like mustard seeds, castor oil, sunflower seeds.
• Puffed rice, beaten rice, parched rice, parched paddy.
• Papad. 
• Bread (except pizza bread)
• Water ( except, aerated mineral, purified, distilled, medicinal, ionic, battery, de mineralized, sealed in containers)
• Tender coconut water. ^
• Aquatic Feed.
• All types of salts.
• All types of contraceptives.
• Kajal, kumkum, bindi, sindur, altaa.
• Municipal waste, clinical waste, sewage sludge. 
• Firewood, fuelwood, and wood charcoal.
• Judicial and nonjudicial stamps. Post items like envelopes, postcards and more authorised by the government.
• Rupee notes, sold to the Reserve Bank of India. Check, loose or in book form. 
• Printed books, including braille newspapers, journals, periodicals, children’s picture drawings, or colouring books. 
• Earthen pot and clay lamps.
• Agricultural implements that are manually operated or animal driven i.e. Hand tools, such as spades, shovels, mattocks, picks, hoes, forks, and rakes; axes, bill hooks, and similar hewing tools; secateurs and pruners of any kind; hay knives, sickles, scythes, hedge shears, timber wedges and various other tools used in agriculture, forestry and horticulture.
• Puja samagri that includes:

(i) Rudraksha mala, rudraksha, tulsi kanthi mala, panchgavya (a combination of  desi ghee, cow dung, milk, and curd)

(ii) Sacred thread (commonly known as yagnopavit);

(iii) Wooden khadau;

(iv) Panchamrit,

(v) Vibhuti sold by religious institutions,

(vi) Unbranded honey

(vii) Wick for diya.

(viii) Roli

(ix) Kalava (Raksha sutra)

(x) Chandan Tika

• Liquefied petroleum gas that is supplied to customers that fall under the domestic and non-domestic exempted category (NDEC) 
• Pearls that are natural or cultured, precious or semi-precious stones; precious metals, and metals clad with precious metal.

There is no requirement for an e-way bill for exempted goods mentioned above. Transporters said need not carry an e-way bill print. 

Transactions That Are Exempted from the E-Way Bill

• Goods less than the value of Rs. 50,000 do not require an E-Way Bill.
• An E-Way requirement is not mandatory when the transported goods are under customs seal or supervision 
• When the transported goods are in transit from or to Nepal or Bhutan. 
• When the central or state government acts as a consigner or consignee of the goods being transported, an e-way bill is not required.
• No E-Way bill generation is required during empty cargo transits. 

Documents to Be Carried in Case When the E-Way Bill Is Not Required

In aforementioned, cases when an E-Way bill requirement is not necessary. The transporters still need to carry a set of documents, to ensure the smooth functioning of their transportation.

The documents that they are required to carry are the ones as per the provisions made under the GST Laws. They are as follows:-

• Tax invoice, 
• Delivery challan,
• Transporters’ ID proof,
• Transporters’ document number,
• Transporter’s vehicle number.

Conclusion

In conclusion, if a taxpaying transporter falls under any of the exemption categories mentioned above, they are not required to generate an e-way bill for their transactions. However, they still need to abide by the rules and carry specific documents per the GST laws. Any taxpayer not in possession of the said documents may be subjected to legal offences and penalties. 

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How to Generate E-Way Bills on the GST Portal?

Frequently Asked Question

What Is an E-Way Bill?

To learn to generate an E-Way bill, we first need to understand what is an E-Way Bill. An e-Way bill is a mandatory permit needed for the interstate transportation of goods worth more than Rs.50,000.  It was made obligatory for inter-state supplies from the 1st of April 2018 and for intra-state supplies from the 25th of April 2018. 

Some latest updates that were implemented on the E-Way Bill system are:- 

• Delhi. Starting from the 16th of June, E-Way bills are only required for the transportation of goods that are worth more than 1 lakh, within Delhi, i.e., intrastate.

Non-requirements for E-Way bills were implemented for registered sellers and unregistered customers.

• West Bengal. Starting the 6th of June E-Way bills are only required for the transportation of goods that are worth more than 1 lakh within West Bengal.
  
• Tamil Nadu Starting the 2nd of June E-Way bills are only required for the transportation of goods that are worth more than 1 lakh within Tamil Nadu.

An E-Way Bill entails its contents in two parts.

Part A includes:- 

1. GSTIN of the recipient
2. PIN Code of the place of delivery.
3. Invoice or the Date of Issue. 
4. The value of goods being transported.
5. HSN Code.

Part B:-

A) Transport Document Number (Goods receipt number/ Railway Receipt Number/ Airway bills number/ Bill of lading number)

Step-by-step process of an E-Way Bill Generation

Here is a step-by-step detailed explanation on how to generate an e-way bill using the GST portal.

Step 1: Log in to the GST Portal

The first and foremost step in e-way bill generation is to log in to the GST portal using their respective credentials. As a new user, you need to register on the portal to proceed further.

Step 2: Navigate to the E-Way Bill Section

After logging in, Navigate to the “E-way Bill” section on the portal, under the “Services” tab

Step 3: Select ‘Generate New’

From the E-Way Bill section, select the option to “Generate New E-Way Bill”. This will redirect you to the E-Way Bill generation form.

Step 4: Fill in the Required Details

In the E-Way Bill generation form, you need to give every of the fundamental details according to the prerequisites. Key data to be incorporated are: 

– Invoice number: Enter the unique receipt or report number related to the transfer.

– Invoice Date: Determine the date on which the receipt was given.

– Value of Merchandise: Enter the sum value worth of the products being moved, barring charges.

– Details of the transporter: Give the details of the carrier, including the carrier ID, vehicle number, and method of transportation.

– Party Details: Enter the GSTIN or UIN of both the shipper and the agent, alongside their locations.

– Item Subtleties: Determine the details of the merchandise being shipped, including amount, depiction, and HSN code.

Step 5: Validate the Information

After all the required credentials have been entered, recheck the details and complete the process. Make sure to validate the information provided and make the required corrections before you proceed further.

Step 6: Generate and Download the E-Way Bill

After you validate your information, click on “ Generate E-Way Bill” to generate an E-way bill electronically. A unique E-Way bill number (EBN) will be allotted to you along with a QR code.

Step 7: Print or Save the E-Way Bill

After the E-Way bill has been generated, it can be printed or saved electronically for future reference. The E-Way bill has to accompany the goods during transportation, in physical or electronic form.

Other Optional Cases of E-Way Bill Generation

• Update Transport Details

In any case, if your mode of transport or vehicle details are supposed to change after an E-Way bill system generation, you can update your transport details on the E-Way Bill GST portal, ensuring that the E-Way Bill system remains a complaint throughout the process.

• Generate a Combined E-Way Bill 

Businesses that are involved in the transportation of multiple consignments in a single vehicle can generate a combined or Consolidated E-Way bill on the E-Way Bill portal. It eases compliance by combining multiple E-Way Bills into one single document.

What Must Be the E-Way Bill Validity?

An E-Way validity bill depends upon the type of conveyance of the cargo. 

For other than non dimensional cargo an e-way bill is valid for one day for a distance of less than 200 km and with every additional 200 km additional day’s validity is added to the EWB.

For Non-dimension cargo an e-way bill is valid for one day for a distance of less than 20 km and with every additional 20 km an additional day’s validity is added to the EWB.

Goods That Don’t Require E-Way Bill

There are certain situations where the goods are not subjected to the obligation of generating an E-way bill. It depends on the kind of goods and transactional value threshold.

Goods laid down in the annexure to rule 138 of GST are liquified petroleum for household supply, kerosene oil, precious or semi-precious stones, jewelry, or silverware, and more. 

Exemptions from e-way bill requirements may apply to transactions below Rs. 50,000. Also, In certain jurisdictions, intra-state developments of merchandise inside a similar state might be absolved from e-way bill prerequisites, especially for exchanges under a recommended esteem limit. This exclusion expects to work on consistency for organizations participating in nearby exchange exercises.

Conclusion

Producing E-Way Bills on the GST gateway is a pivotal part of consistency for organizations engaged with the transportation of products. By following the bit-by-bit process illustrated in this article, organizations can guarantee consistent consistency with administrative necessities while working with the smooth development of products across state borders. Use Marg ERP to generate E-Way Bills hassle-free. 

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Frequently Asked Questions (FAQs)

How to Edit Eway Bill?

In India, sooner or later, most taxpayers are required to edit or update information in e-way bills. An e-Way Bill already generated via the online eway bill portal needs to be modified in some cases, like vehicle breakdown, missing entering vehicle number during bill generation, transhipment, and replacement of transporter.

The GST taxpayers must follow below mentioned steps to make corrections in the e-Way Bill on GST porta:

Change Vehicle Number in E Way Bill

If the case of vehicle malfunctions or the vehicle number is not entered during the e-way bill generation or transhipment of goods from one vehicle to another, the user necessitates to correct or update the vehicle number. Follow the below steps to modify the vehicle number in the e-Way Bill:

Step 1: Go for login ewaybill to the portal of the e-way bill using the appropriate credentials

Step 2: Click on the e-Way Bill option & choose Update Vehicle No.

Step 3: Once this option is chosen, a new page will open wherein they will be required to go with either e-Way Bill Number or Generated Date. Pick any of the options and press the “Go” button.

Step 4: You will find a new page the taxpayer or transporter requires to update (i) Vehicle Number (ii) Place (iii) Choose the valid reason for the modification from the menu – Transhipment, Vehicle Failure, or updated earlier. It should be noted that if the mode of transportation is changing then the GST taxpayer or transporter has to enter the Transporter Document Number.

Step 5: Once the above details are entered ‘click’ on the Submit button. 

After entering all the above details click on the Submit button. Sooner, it gets modified you can take eway bill print copy or a hard copy.

Note: If you need to edit the Vehicle Number in a consolidated e-Way Bill, you just have to change Step 2, the rest steps remain the same.

Step 2: Select the Consolidated e-Way Bill menu given on the left side of the window and opt for the re-generate option from the drop-down menu

How to make changes in the Transporter ID in the E Way Bill?

In case, when the transporter who generated the e-Way Bill originally is replaced due to some reason goods will be transported by another transporter. Or, maybe, the seller is required to re-assign the Transporter ID. In such kind of cases, the transporter or GST taxpayer might need to modify the e-Way Bill. here are the steps given below can ease the modification process:

Step 1: First, log in to the e way bill portal using

Step 2: Select the e-Way Bill menu mentioned on the left side of the window and choose the ‘Update the EWB Transporter’ option

Step 3: The GST taxpayer or the transporter will find a new page where they need to put the e-way bill number. After entering the e-Way Bill number they will need to click on the ‘Go’ button.

Step 4: A new page will open where you will have to enter the new Transporter ID. On this page, you may also verify the transporter’s Name after entering the ID.

Step 5: After the details of the transporter are verified, click on the Submit button. Just after clicking on the button, the e-Way Bill gets updated. Then, you can take a eway bill print copy.

It must be noted that in this condition the change is made only in Transporter’s ID, not the e-Way Bill Number. With the above give steps, you can only update the e-way bill that has already been generated. Nevertheless, only modifications are bound to some extent at the online eway bill portal. If some details are wrongly entered then it will not be modified after the completion.

Such an E-way bill can only be modified when the taxpayer or the transporter rejects such electronic bills or cancels the already generated e way bill online. only after that, GST taxpayers can create a fresh e-Way Bill with the correct details.

How to Cancel an e-Way Bill?

If the goods were not transported or will not be transported due to detailed furnishing in the bill, at this situation, the person who generated such e-way bills can apply for the cancellation of the e-way bill below-given steps:

Step 1: Log in to the e-way bill through a valid credential 

Step 2: Click on the option of ‘e-way bill’ or ‘Consolidated EWB’ and Choose ‘Cancel’ from the drop-down option

Step 3: Enter the 12-digit e-Way Bill number for the e-Way Bill you want to cancel and click on the ‘Go’ button

Step 4: Give a suitable reason and go to the next step.

Note:

• The generator can only cancel such e-way bills only
• The bill can be cancelled within 24 hours from the time of generating the e-way bill
• After cancellation, it is illegal to use the Bill
• In case, the e-Way Bill is verified by any Empowered Officer taxpayer and the transporter cannot cancel it.

Recommended Read

Login – E-Way Bill

E-waybill Generation: A complete guide of E-way bill

The 26th GST Council Meet: E Way Bill Roll Out from April 1, 2018

Unblocking E-way Bills: A Step-by-Step Guide to Resolving Common Issues

Key Benefits of Using E Way Bill for Transporter

Conclusion

e-Way Bill is an electronic bill that is required when goods valued more than Rs. 50,000 are carried for transportation. However, if one makes any mistake during the generation of the bill, it will not be modified. You only can update a few details, such as address, vehicle number, PIN code, and more. To avoid any mistakes or ease the process, you can rely on e-Way Bill software that lets you e-Way Bills easily without logging into the e way bill portal allowing you to upload them at once on the portal.

 If you’re looking for the software, you can trust Marg ERP which is the most reliable software in India. Besides e-Way Bill, this software simplifies inventory and accounting too and is 24 accessible to the users. So, don’t let the time go and call them today!

Frequently Asked Questions

Where a person causes the movement of goods and the right information through a digital interface to be equipped before the movement of goods gets started and creates an E-way bill on the portal of GST.

What is the meaning of an E-way bill?

An E-way bill means an electronic waybill. The e-way bill will apply to the goods movements in inter and intra State Transportation. As the name suggests, it’s an electronic document created from the eway bill portal demonstrating the goods movement. It’s an obedience system under the GST through a digital interface for the person who causes the goods movement must upload the right details before the movement of goods starts and make an e-way bill on the GST portal.

It contains the following details-

• Name of consignor
• Consignee
• The point of origin of the consignment
• Destination details and
• Route

E-Way Bill Requirements For Transporter

If a transporter needs to transfer goods from one means to another during transit then the transporter has to create a new e-way bill in Form GST EWB-01 before such transition.

Where the goods are carried from the area of the transporter to the business place and such distance is less than 10 kilometers, at that, time details of such vehicle (Transporter to Business Location) is not needed to be furnished.

If the transporter has to deliver consignments in bulk in a single vehicle then they may indicate a Serial No. of e-way bills created for all consignments and a consolidated E way bill in FORM GST EWB-02 can be generated before the goods movement. 

If the sender has not made an e-way bill then the transporter must generate Form GST EWB-01 as per the invoice or bill of delivery or supply challan, if the goods’ value is more than Rs. 50,000.

The Commissioner may need a class of transporters to get a unique RFID (Radio Frequency Identification Device) to receive the said device underlined onto the vehicle and find the e-way bill to the RFID before the goods’ movement. 

Now, let’s move on to explore the advantages of the e-way bill. 

5 Top Advantages of E-way Bills Are Discussed Below:

A few key benefits of the e-way bill are listed below:

1. Less Documentation

No state-particular documentation would be required for goods transportation. The RGID device inside the carrier providing regular consignments is another perk for transporters. The driver is not required to carry the e-way bill’s physical copies as it’s mappable now and confirmed utilizing the RGIC device is in the vehicle, avoiding the inconvenience of carrying tangible documents. 

2. Cost Reduction

Electronic billing removes management costs by accepting suitable invoicing and preventing tax avoidance. Additionally, the portion of logistics costs to GST is forecasted to go down, which is now relatively high compared to other countries. 

3. Fast & Efficient Transportation

The introduction of the e-way bill has made the whole ewaybill systems faster and more efficient. It minimized the number of checkpoints that crossed national routes and state lines. Furthermore, it fulfilled the gap between around 85000 yearly average kilometers covered by Indian trucks and nearly 150000 to 250000 kilometers in already developed countries.

4. Simple and quick generation of e-way bill

The creation of e-way bills is done via the government-set online portal. However, the e way bill portal and e-way bill mechanism are simple and user-friendly. Through the system, it’s likely to be possible for dealers to a self eway bill generate, and it’s like a no bigger task nowadays. In the coming days, the procedure is anticipated to be more simplified so that a layman can generate an e-way bill and ease the movement of commodities. 

5. Easy and Quick Generation

The generation of the e-Way bill process is simple and quick with an easy-to-use interface. In addition, this can assist in maximizing tax compliance through units covered under the GST administration.

When E-way bill is required?

When the goods movement is worth more than Rs. 50,000, the registered person bounds to generate an E-way bill before the goods movement starts. The reason for goods movement may be Supply, reasons besides supply or inward supplies got from a non-registered individual.

The E-way bill can be created even for consignments below Rs. 50,000.

The limit of Rs. 50,000 is not applied under the situations given below (An electronic bill is needed in each case):

1. When goods are delivered by the major interstate for the job task.

2. When handmade goods are sent interstate by an individual who has been liberated from the requirement of getting registration under clauses 1 & 2 of section 24 of the Act. 

Who should generate an e-way bill?

• Every registered individual who might be a consignor, consignee, transporter, or recipient must create an e-way bill, if the transportation through their own or rented means of transport is done (air/ train/ road).

• An unregistered individual who wants to supply to an individual who is registered. In this case, the receiver will be required to follow the compliance process because the supplier is not a registered individual.

• The transporter must create an E-way bill, if both the consignor and the consignee are not able to generate an e-way bill, even though retaining handed over the commodities to the transporter for conveyance by road. 

• The transporter should generate an e-way bill, if both the consignor and the consignee fail to generate an e-way bill despite having handed over the goods to the transporter, for conveyance by road.

• An e-way bill should also be created irrespective of the consignment’s value, if the worth is less than Rs. 50,000 in two conditions:

• An e-way bill should be generated irrespective of the value of the consignment (even if the value is less than Rs.50,000) in two cases: 

1. When the goods are delivered by a principal to a job worker in an inter-state transaction.

2. During an inter-state shift of handcraft goods by a supplier who has been exempted from GST registration.

How to generate an e-Way Bill on Portal?

Below is given step-by-step guide to logging into the eway bill portal:

Step 1: First, login eway bill to the e way bill portal, fill in the required details, and click on the ‘Login’ button.

Step 2: Secondly, click on ‘Generate new’ under the option of the ‘E-waybill’ option.

Step 3: Now, enter the compulsory fields required to be filled.

Step 4: Next, click on ‘Submit’, an e-way bill in Form EWB-01 form with a unique 12-digit number is created.

Step 5: Then, take a printout of the E-Way Bill that should be carried for transporting the goods in the selected mode of transport and the selected means.

Recommended Read

Login – E-Way Bill

E-waybill Generation: A complete guide of E-way bill

The 26th GST Council Meet: E Way Bill Roll Out from April 1, 2018

Unblocking E-way Bills: A Step-by-Step Guide to Resolving Common Issues

Conclusion:

One key thing that the e-way bill has effortlessly achieved is the dilution process of inter-state boundaries. The quantity of time expansion at state borders for verification, of documents was an obstacle to all sizes of businesses. It often demotivated them from moving beyond their home state. However, the new system has changed the whole scenario. Furthermore, the government has been tirelessly endeavoring to establish a seamlessly functioning system—one that doesn’t impede the logistics industry’s operations. Despite these persistent efforts, some imperfections require rectification for optimal functionality. The government anticipates achieving this gradually over time.

Frequently Asked Questions 

What is an E-Way Bill?

An e-way bill is an electronic document that is generated online for the movement of goods worth more than Rs 50,000 from one place to another. The e-way bill contains details about the goods being transported, the parties involved in the transportation, and the mode of transportation. The e-way bill is generated on the GST portal and can be generated by the consignor, consignee, or transporter.

Validity of E-Way Bill:
The validity of an e-way bill depends on the distance that the goods are being transported. The following are the rules for the validity of e-way bills:

For distances up to 100 km: The e-way bill is valid for one day from the date of generation.

For distances between 100 km and 3000 km: The validity of the e-way bill is one day for every 100 km or part thereof.

For distances more than 3000 km: The e-way bill is valid for 15 days from the date of generation.

It is important to note that the validity of the e-way bill cannot be extended once it has expired. If the goods are not transported within the validity period, a new e-way bill will need to be generated.

Cancellation of E-Way Bill:
If the goods are not transported or are transported by a different mode of transportation, the e-way bill can be canceled. The e-way bill can be canceled by the person who generated it, or the transporter who is carrying the goods. The e-way bill can be canceled within 24 hours of generation.

Importance of E-Way Bill Validity:

The validity of the e-way bill is important to ensure that the goods are transported within the stipulated time frame. If the validity of the e-way bill expires before the goods are transported, a new e-way bill will need to be generated, and this can cause delays in the transportation of goods. This can result in additional costs and inconvenience for both the consignor and the consignee.

The validity of the e-way bill also helps in tracking the movement of goods. It ensures that the goods are being transported promptly and that they reach the consignee on time. This can help in maintaining customer satisfaction and can also help in building trust and credibility with the customers.

The e-way bill validity also helps in preventing tax evasion. If the validity of the e-way bill is extended beyond the permissible time limit, it can be misused for tax evasion purposes. By ensuring that the validity of the e-way bill is strictly adhered to, the government can prevent tax evasion and ensure that the GST collection is accurate.

E-Way Bill Validity Extension:

As per the current rules, the validity of the e-way bill cannot be extended once it has expired. However, there have been demands from industry stakeholders to extend the validity of the e-way bill in certain cases. For example, in cases where there is a delay in transportation due to unforeseen circumstances such as natural calamities or strikes, it may not be possible to transport the goods within the stipulated time frame. In such cases, an extension of the validity of the e-way bill may be requested. The government is yet to decide on the extension of the validity of the e-way bill. However, it is important to note that any such extension should be carefully regulated to prevent misuse.

In conclusion

the validity of the e-way bill is an important aspect of the transportation of goods in India. It helps in ensuring that the goods are transported within the stipulated time frame, and it helps in preventing tax evasion. It is important to ensure that the e-way bill is generated and canceled within the stipulated time frames. While there have been demands to extend the validity of the e-way bill in certain cases, any such extension should be carefully regulated to prevent misuse.

Read more useful content:

• section 145 of income tax act
• section 10e of income tax act
• section 9 of the income tax act
• section 94b of income tax act
• section 206aa of income tax act

Frequently Ask Question

Q.1 What is the validity of an e-way bill?
The validity of an e-way bill depends on the distance that the goods are being transported. For distances up to 100 km, the e-way bill is valid for one day from the date of generation. For distances between 100 km and 3000 km, the validity of the e-way bill is one day for every 100 km or part thereof. For distances more than 3000 km, the e-way bill is valid for 15 days from the date of generation.

Q2. Can the validity of an e-way bill be extended?
No, the validity of an e-way bill cannot be extended once it has expired. If the goods are not transported within the validity period, a new e-way bill will need to be generated.

Q3. What happens if the validity of an e-way bill expires before the goods are transported?
If the validity of the e-way bill expires before the goods are transported, a new e-way bill will need to be generated. Failure to comply with the e-way bill rules can result in penalties and fines.

Q4. Can an e-way bill be canceled if the validity has expired?
No, an e-way bill cannot be canceled if the validity has expired. If the goods are not transported or are transported by a different mode of transportation, a new e-way bill will need to be generated.

Q5. Who can cancel an e-way bill?
The person who generated the e-way bill or the transporter who is carrying the goods can cancel the e-way bill. The e-way bill can be canceled within 24 hours of generation.

Q6. What happens if an e-way bill is not canceled and the goods are not transported?
If the e-way bill is not canceled and the goods are not transported, it can result in penalties and fines. It is important to ensure that the e-way bill is canceled if the goods are not transported or are transported by a different mode of transportation.

Q7. Is there a penalty for non-compliance with e-way bill rules?
Yes, non-compliance with e-way bill rules can result in penalties and fines. The penalty for non-compliance can range from Rs. 10,000 to Rs. 1,00,000, depending on the value of the goods being transported.

The eWay Bill is an electronic document that is generated when goods are transported from one place to another. It serves as proof of the movement of goods and is required for the transportation of goods valued at more than Rs. 50,000. However, there are certain situations where an eWay Bill is not required. In this blog, we will discuss those situations in detail.

What is eWay Bill and when is it required?

Before we discuss when an eWay Bill is not required, let’s understand what it is and when it is required. The eWay Bill is an electronic document that is required when goods are transported from one place to another. It is generated on the GST portal and serves as proof of the movement of goods. The eWay Bill is required for the transportation of goods valued at more than Rs. 50,000, and it is valid for a specific period depending on the distance travelled.

When is an eWay Bill not required?

1. Transportation of goods within the same state: If the transportation of goods is within the same state and the value of the goods is less than Rs. 50,000, an eWay Bill is not required. However, if the value of the goods exceeds Rs. 50,000, an eWay Bill will be required.
2. Transportation of exempted goods: If the goods being transported are exempted under GST, an eWay Bill is not required. Some examples of exempted goods include books, newspapers, and fresh fruits and vegetables.
3. Transportation of goods by non-motorized vehicles: If the goods are transported by non-motorized vehicles such as bicycles, e-rickshaws, or hand carts, an eWay Bill is not required.
4. Transportation of specified goods: The government has specified certain goods for which an eWay Bill is not required, regardless of their value. These include goods such as LPG for supply to household and non-domestic exempted category (NDEC) customers, kerosene oil sold under the public distribution system (PDS), and postal baggage transported by the Department of Posts.
5. Transportation of goods from customs port, airport, air cargo complex or land customs station to an inland container depot or a container freight station for clearance by customs: If the goods are being transported from a customs port, airport, air cargo complex or land customs station to an inland container depot or a container freight station for clearance by customs, an eWay Bill is not required.

Other Situations When an eWay Bill is Not Required

Apart from the situations mentioned above, there are a few more scenarios where an eWay Bill is not required. These include:

• Transportation of empty cargo containers: If you are transporting empty cargo containers, an eWay Bill is not required, regardless of their value.
• Transportation of personal/household items: If you are moving your personal or household items, such as furniture or electronics, an eWay Bill is not required.
• Transportation of goods for job work: If the goods are being transported for job work purposes, an eWay Bill is not required, provided that the goods are returned to the sender within one year of transportation.
• Transportation of goods for exhibition or fairs: If the goods are being transported for exhibition or fairs, an eWay Bill is not required, provided that the goods are being moved within the same state and are intended for display or use only.
• Transportation of goods by railways: If the goods are being transported by railways, an eWay Bill is not required.
• Transportation of goods for consignor/consignee: If the transportation of goods is being carried out by the consignor or consignee themselves, an eWay Bill is not required. This exemption is only applicable if the consignor/consignee is not a transporter and has not hired a transporter.
• Transportation of goods by Defense/Paramilitary forces: If the goods are being transported by Defense or Paramilitary forces, an eWay Bill is not required.
• Transportation of goods by a courier agency: If the goods are being transported by a courier agency and the value of the goods is less than Rs. 50,000, an eWay Bill is not required. However, if the value of the goods exceeds Rs. 50,000, an eWay Bill will be required.
• Transportation of goods for the purpose of Job Work: If the goods are being transported for the purpose of job work, an eWay Bill is not required, provided that the value of the goods does not exceed Rs. 50,000.
• Transportation of goods within a notified area: If the goods are being transported within a notified area, such as a municipal corporation or an industrial estate, an eWay Bill is not required.

It is important to note that the above exceptions may vary from state to state and may also change from time to time, based on the notification issued by the government. Hence, it is advisable to check the latest regulations before deciding whether an eWay Bill is required or not.

Conclusion

In conclusion, an eWay Bill is not required in certain situations such as transportation of goods within the same state, transportation of exempted goods, transportation of goods by non-motorized vehicles, transportation of specified goods, and transportation of goods from customs port, airport, air cargo complex or land customs station to an inland container depot or a container freight station for clearance by customs. It is important to understand these situations to avoid unnecessary compliance and save time and effort.

Read more useful content:

• Business Operations with eWay Bill
• Section 80C
• Basics of Income Tax

Frequently Asked Questions (FAQ’s)

Q1.) Can an eWay Bill be generated without an invoice?

No, an eWay Bill cannot be generated without an invoice. The details of the invoice, such as the invoice number and value of the goods, are required to generate an eWay Bill.

Q2.) Can an eWay Bill be used for multiple consignments?

No, an eWay Bill can only be used for a single consignment of goods. If there are multiple consignments, each one will require a separate eWay Bill.

Q3.) What is the validity period of an eWay Bill?

The validity period of an eWay Bill depends on the distance that the goods are being transported. For distances up to 100 km, the eWay Bill is valid for one day. For distances between 100 km and 3000 km, the eWay Bill is valid for three days. For distances over 3000 km, the validity period is extended by one day for every additional 100 km.

Q4.) What happens if an eWay Bill expires during transit?

If an eWay Bill expires during transit, a new eWay Bill will need to be generated for the remaining journey.

Q5.) Is an eWay Bill required for goods that are being returned?

Yes, an eWay Bill is required for goods that are being returned to the supplier, as this is considered a movement of goods. A separate eWay Bill will need to be generated for the return journey.

Q6.) Can an eWay Bill be canceled?

Yes, an eWay Bill can be canceled within 24 hours of its generation, provided that the goods have not yet been transported.

Q7.) Can an eWay Bill be generated without a GST registration number?

No, an eWay Bill cannot be generated without a valid GST registration number. This is because the eWay Bill system is integrated with the GST network, and the GST registration number is used to verify the details of the supplier and recipient.

Q8.) What happens if an eWay Bill is not generated?

If an eWay Bill is not generated when it is required, it can lead to penalties and detention of the goods by the authorities.

Q9.) Can multiple eWay Bills be generated for the same invoice?

No, only one eWay Bill can be generated for each invoice.

Q10.) Is an eWay Bill required for the movement of exempted goods?

No, an eWay Bill is not required for the movement of goods that are exempted from GST or for goods that are not considered as supply under the GST law.

In the digital age, many things that were once done manually have been automated to make life easier for people. One such thing is the use of electronic bills or e-bills. E-bills offer numerous benefits over traditional paper bills. In this blog, we’ll discuss what e-bills are and why you should consider using them.

What are e-bills?

E-bills are electronic versions of bills that are traditionally sent through the mail. They can be accessed and paid through a secure online portal rather than receiving a physical paper bill. E-bills can be sent to your email or accessed through an online account with the service provider. They include all the same information as paper bills, such as the account number, amount due, and due date.

Convenience of e-bills

One of the main benefits of e-bills is their convenience. You don’t have to worry about losing your paper bills or missing a payment because they got lost in the mail. E-bills are sent to your email or online account, so you can access them from anywhere at any time. This means you can check your bill and make a payment from the comfort of your own home or even while you’re on the go.

Reduced environmental impact

Another significant benefit of e-bills is their environmental impact. By choosing to receive e-bills, you can help reduce the amount of paper waste generated by paper bills. Additionally, e-bills don’t require the transportation costs associated with paper bills, reducing the carbon footprint of your billing process.

Better record-keeping

E-bills can also help you keep better records of your bills. You can easily access your billing history and payments made through your online account. This is particularly helpful for tracking expenses, budgeting, and tax purposes.

Secure and easy payment options

E-bills also offer secure and easy payment options. You can pay your bill online through a secure portal, which is often faster than mailing a paper check. Many e-bill portals also offer options for automatic payments, so you don’t have to worry about remembering to pay your bills each month.

Benefits of e-bills

1. Cost-effective: E-bills can save you money in several ways. For one, you won’t have to pay for stamps or envelopes to send your payment. Additionally, some companies offer discounts or incentives for customers who sign up for e-billing. By choosing e-bills, you may be able to save money on your bills and reduce your overall expenses.
2. Faster delivery: E-bills are typically delivered faster than traditional paper bills. Instead of waiting for your bill to arrive in the mail, you can receive your e-bill immediately after it’s generated. This can help you stay on top of your payments and avoid late fees.
3. Increased security: E-bills are more secure than paper bills. With e-bills, there’s no chance of someone stealing your mail and obtaining your personal information. Additionally, many e-bill portals use encryption technology to protect your sensitive data.
4. Customizable alerts: Many e-bill portals offer customizable alerts to help you stay on top of your bills. You can set up alerts to remind you when your bill is due, when your payment has been received, or when there’s a change in your bill amount. These alerts can help you avoid late fees and keep your finances organized.
5. Easier dispute resolution: If you have a problem with your bill, it’s often easier to resolve it with e-bills. Instead of having to call the company and wait on hold, you can usually submit a dispute online through your e-bill portal. This can save you time and help you resolve issues more quickly.

How to sign up for e-bills

Signing up for e-bills is usually a quick and easy process. Here are the general steps:

1. Log in to your account on the company’s website.
2. Look for the e-bill option or billing preferences.
3. Choose to receive e-bills instead of paper bills.
4. Enter your email address or confirm your existing email address.
5. Set up any alerts or notifications you’d like to receive.
6. Save your changes.

Once you’ve signed up for e-bills, you should receive your next bill via email or through the online portal. Make sure to add the sender’s email address to your contacts list to ensure that your e-bills don’t end up in your spam folder.

How to manage your e-bills

Managing your e-bills is just as important as signing up for them. Here are some tips to help you stay organized:

1. Create a separate email folder: Create a separate folder in your email account to store all of your e-bills. This will make it easier to find your bills and keep them organized.
2. Set up automatic payments: Many e-bill portals offer automatic payment options. This can help you avoid late fees and make sure that your bills are always paid on time. Just be sure to monitor your account to ensure that you have enough money to cover your bills each month.
3. Check your bills regularly: Don’t assume that your e-bills are always correct. Take the time to review your bills each month to make sure that they’re accurate. If you notice any discrepancies, contact the company immediately to resolve the issue.
4. Keep a record of payments: Keep a record of all of your e-bill payments. This will make it easier to track your expenses and avoid any confusion or disputes down the road.
5. Update your email address: If you change your email address, be sure to update your e-bill preferences. You don’t want to miss a bill because it was sent to an old email address.

Conclusion

E-bills offer many benefits over traditional paper bills, including convenience, cost-effectiveness, increased security, and customizable alerts. Signing up for e-bills is usually a quick and easy process that can save you time and money in the long run. If you haven’t already, consider signing up for e-bills and start enjoying the many benefits today.

Read more useful content:

• Business Operations with eWay Bill
• Section 80C
• Basics of Income Tax

Frequently Asked Questions (FAQ’s)

Q1.) What are e-bills?

E-bills are electronic versions of traditional paper bills that are sent to you via email or through an online portal.

Q2.) Are e-bills secure?

Yes, e-bills are generally considered more secure than traditional paper bills. Most e-bill portals use encryption technology to protect your sensitive data.

Q3.) Can I still receive paper bills if I sign up for e-bills?

In most cases, yes. Some companies may require you to opt out of paper bills completely, while others may allow you to receive both paper and e-bills.

Q4.) How do I sign up for e-bills?

To sign up for e-bills, log in to your account on the company’s website and look for the e-bill option or billing preferences. Then, choose to receive e-bills instead of paper bills and enter your email address or confirm your existing email address.

Q5.) Can I still dispute my bill if I receive e-bills?

Yes, you can usually dispute your bill online through your e-bill portal. This can save you time and help you resolve issues more quickly.

Q6.) Do e-bills cost money?

No, e-bills are usually free. In fact, some companies may offer discounts or incentives for customers who sign up for e-billing.

Q7.) What happens if I don’t receive my e-bill?

If you don’t receive your e-bill, check your spam or junk folder. If it’s not there, contact the company to ensure that they have your correct email address on file.

Q8.) Can I set up automatic payments with e-bills?

Yes, many e-bill portals offer automatic payment options. This can help you avoid late fees and make sure that your bills are always paid on time.

Q9.) How do I cancel e-bills?

To cancel e-bills, log in to your account on the company’s website and look for the billing preferences. Then, choose to opt out of e-billing.

Q10.) Are e-bills environmentally friendly?

Yes, e-bills are generally considered more environmentally friendly than traditional paper bills. By choosing e-bills, you can help reduce paper waste and contribute to a more sustainable future.